{"id":480,"date":"2019-04-16T20:22:22","date_gmt":"2019-04-16T20:22:22","guid":{"rendered":"https:\/\/stoneedge.com\/kb\/?post_type=ht_kb&p=480"},"modified":"2019-06-04T19:39:09","modified_gmt":"2019-06-04T19:39:09","slug":"receiving-purchase-order-inventory","status":"publish","type":"ht_kb","link":"https:\/\/stoneedge.com\/kb\/articles\/receiving-purchase-order-inventory\/","title":{"rendered":"Receiving Purchase Order Inventory"},"content":{"rendered":"

How to Receive Purchase Order Inventory<\/h2>\n
    \n
  1. Go to\u00a0Main Menu>Manage My Inventory>Manage My Purchase Orders>Receive Inventory<\/strong>.<\/li>\n
  2. Select Receive Inventory<\/strong>.<\/li>\n
  3. Select\u00a0Receive Against a Purchase Order<\/strong>, which opens the Select Purchase Orders<\/strong> screen.<\/li>\n
  4. Select a Supplier and optionally, enter a specific PO\u00a0Number<\/strong>. If no\u00a0PO Number\u00a0is entered, all eligible purchase orders for the selected supplier are listed.<\/li>\n
  5. Select\u00a0Receive\u00a0for the purchase order(s) for which you want to receive inventory in the\u00a0Open POs for Selected Supplier <\/strong>section. Select\u00a0Select All<\/strong>\u00a0to select all purchase orders in the list.<\/li>\n
  6. Select\u00a0Receive<\/strong>, which opens the\u00a0Receive Inventory<\/strong>\u00a0screen.<\/li>\n
  7. Use one or more of the methods below to select the items to receive:\n
      \n
    • Click Receive All<\/strong> to move all Expected Items to the Tentative List of Received Items\u00a0area.<\/li>\n
    • Double-click the\u00a0LocalSKU\u00a0<\/strong>you wish to receive in the\u00a0Expected Items<\/strong>\u00a0list to add it, with the expected quantity, to the\u00a0Tentative List of Received Items<\/strong>.<\/li>\n
    • Type the SKU\u00a0of the item you want to receive in the\u00a0Local SKU\u00a0<\/strong>field at the top of the screen, or scan the\u00a0Barcode<\/strong>. Enter the quantity that has been received in the\u00a0# Received<\/strong>\u00a0field. Then, select the\u00a0Receive\u00a0<\/strong>button in the\u00a0Expected Items<\/strong>\u00a0section of the window. The item information appears in the bottom area of your screen. If you attempt to receive more than was ordered, the system will ask if you want to receive the higher quantity.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n

      If you scan a SKU that appears multiple times in the<\/u>\u00a0Expected Items<\/u><\/strong>\u00a0list<\/u>, the system first looks to see if there is a PO number in the\u00a0Current PO # field<\/strong>\u00a0\u2013 if so; it receives that SKU from that PO. If the\u00a0Current PO #<\/strong>\u00a0field is empty, the system receives the first instance of that SKU found in the\u00a0Expected Items<\/strong>\u00a0list.<\/p>\n

      If you scan or enter an item that is not in the current list of<\/u>\u00a0Expected Items<\/u><\/strong>, but is present in\u00a0SEOM<\/span>\u2019s inventory, and it is assigned to the current supplier, the program will ask if you want to receive that item even though it is not expected.<\/p>\n

      If you scan an item that is not present in your inventory<\/u>, the program will give you an option to add it as a new product.<\/p>\n

        \n
      1. \n
          \n
        1. Click\u00a0Add New SKU<\/strong>\u00a0if you have to receive an item that is not currently in your inventory data. The program displays the\u00a0Add New Product<\/strong>\u00a0screen where you can enter the basic information about the product.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
            \n
          1. You can modify the\u00a0# Received<\/strong>\u00a0and\u00a0Actual Cost<\/strong>\u00a0fields in the\u00a0Tentative List of Received Items<\/strong>.<\/li>\n
          2. You can also select\u00a0Print Labels for all items received\u00a0<\/strong>to automatically print barcode labels for the\u00a0Tentative List of Received Items<\/strong>. The format of the labels is controlled by the system parameter\u00a0BarcodeLabelTemplate<\/strong>.<\/li>\n
          3. When all of the data for the items you have received is entered, click\u00a0Post Data<\/strong>. The system displays the Select a Printer<\/strong> dialog box so that you can print the Receive Inventory<\/strong> report.<\/li>\n
          4. Select your printing options and click\u00a0Print<\/strong>. The system marks the indicated items as received and adds the quantity into your store\u2019s inventory.<\/li>\n<\/ol>\n

            Note<\/strong>: The system closes the PO automatically if all items are received. You can select the\u00a0Close PO<\/strong>\u00a0button if there are\u00a0Expected Items<\/strong>\u00a0remaining that will not ever be received. The system asks you to confirm the deletion of all remaining Expected records for the PO. Select\u00a0Yes\u00a0<\/strong>if you wish to proceed. You should only close a PO manually if you are sure that you will not receive the remaining\u00a0Expected Items<\/strong>.<\/p>\n

              \n
            1. Select\u00a0Close<\/strong>\u00a0to exit the\u00a0Purchase Orders<\/strong>\u00a0screen.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

              How to Receive Purchase Order Inventory Go to\u00a0Main Menu>Manage My Inventory>Manage My Purchase Orders>Receive Inventory. Select Receive Inventory. Select\u00a0Receive Against a Purchase Order, which opens the Select Purchase Orders screen. Select a Supplier and optionally, enter a specific PO\u00a0Number. If no\u00a0PO Number\u00a0is entered, all eligible purchase orders for the selected…<\/p>\n","protected":false},"author":2,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":[],"ht-kb-category":[20],"ht-kb-tag":[],"yoast_head":"\nReceiving Purchase Order Inventory - Stone Edge Order Manager<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/stoneedge.com\/kb\/articles\/receiving-purchase-order-inventory\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Receiving Purchase Order Inventory - Stone Edge Order Manager\" \/>\n<meta property=\"og:description\" content=\"How to Receive Purchase Order Inventory Go to\u00a0Main Menu>Manage My Inventory>Manage My Purchase Orders>Receive Inventory. Select Receive Inventory. Select\u00a0Receive Against a Purchase Order, which opens the Select Purchase Orders screen. Select a Supplier and optionally, enter a specific PO\u00a0Number. 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