{"id":3095,"date":"2023-03-27T02:48:54","date_gmt":"2023-03-27T02:48:54","guid":{"rendered":"https:\/\/stoneedge.com\/kb\/?post_type=ht_kb&#038;p=3095"},"modified":"2025-06-05T16:01:25","modified_gmt":"2025-06-05T16:01:25","slug":"how-to-use-cycle-counting","status":"publish","type":"ht_kb","link":"https:\/\/stoneedge.com\/kb\/articles\/how-to-use-cycle-counting\/","title":{"rendered":"How to Use Cycle Counting"},"content":{"rendered":"<h2>Overview<\/h2>\n<p>A step-by-step guide on how to use the Cycle count feature to track your inventory better.\u00a0We will start with first-time use with ABC analysis, then move to create batches, viewing, printing, and imputing batch information to update inventory.<\/p>\n<h6>Navigation<\/h6>\n<p>Main Menu &gt; Manage My Inventory &gt; Cycle Counting<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-3100\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav.png\" alt=\"\" width=\"2128\" height=\"1388\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav.png 2128w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-300x196.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-1024x668.png 1024w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-768x501.png 768w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-50x33.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-1536x1002.png 1536w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-2048x1336.png 2048w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-60x39.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Nav-100x65.png 100w\" sizes=\"(max-width: 2128px) 100vw, 2128px\" \/><\/p>\n<h2>Prerequisites<\/h2>\n<ul>\n<li>All items have locations set inventory (Will not be looked at otherwise)<\/li>\n<li>Single Stone Edge workstation open to ensure the database is free.<\/li>\n<\/ul>\n<h2>Cycle counting<\/h2>\n<p>Before you can cycle count your inventory, you will need to analyze which items to count and how often.<\/p>\n<h4>ABC Analysis<\/h4>\n<h6>What is it, and why do I need to do it?<\/h6>\n<p>ABC analysis is a method used to classify items in a cycle counting system based on their value or importance to a business. In a cycle count, ABC analysis can be used to determine which items should be counted more frequently and which items can be counted less frequently.<\/p>\n<p>To conduct an ABC analysis on a cycle count, the items are first sorted by their unit cost, or unit sales to indicate velocity, with the most expensive or fastest moving items assigned to category A, the next most expensive or fasting moving items assigned to category B, and the least expensive or slowest moving items assigned to category C.<\/p>\n<p>Category A items are typically the most critical items and should be counted more frequently to ensure accurate inventory levels. Category B items are less critical and may be counted less frequently, while category C items are typically the least critical and may be counted the least frequently.<\/p>\n<p>By prioritizing the counting frequency of items based on their value and importance, a business can improve the accuracy of its inventory levels while also optimizing its cycle counting process by focusing on the most critical items.<\/p>\n<h6>Starting ABC Analysis<\/h6>\n<ol>\n<li>Open cycle counting.<\/li>\n<li>Click\u00a0\u00a0\u201cABC Analysis\u201d on the left-hand sidebar OR the \u201cGear Icon\u201d in the top-right corner.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-3099\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page.png\" alt=\"\" width=\"2136\" height=\"892\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page.png 2136w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-300x125.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-1024x428.png 1024w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-768x321.png 768w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-50x21.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-1536x641.png 1536w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-2048x855.png 2048w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-60x25.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Landing_page-100x42.png 100w\" sizes=\"(max-width: 2136px) 100vw, 2136px\" \/><\/li>\n<li>Click the dropdown menu under \u201cBase ABC Analysis On.\u201d<br \/>\nYou have two options here on how you would like to perform the analysis.<\/p>\n<ol>\n<li>Sales History<br \/>\nBased on items sold within the specified date range. This would exclude items not sold during the set range.<\/p>\n<ol>\n<li>Enter the date range for the time period sales should be looked at\n<ol>\n<li>Clicking the box below each header will show a calendar to the right -&gt; click for easy date selection<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<li>Quantity on Hand by Cost<br \/>\nThis filter starts with all Items with a QOH greater than 0 and starts with the highest-cost items to be counted with higher frequency.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-3096\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/ABC_based_on.png\" alt=\"\" width=\"460\" height=\"173\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/ABC_based_on.png 460w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/ABC_based_on-300x113.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/ABC_based_on-50x19.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/ABC_based_on-60x23.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/ABC_based_on-100x38.png 100w\" sizes=\"(max-width: 460px) 100vw, 460px\" \/><\/li>\n<\/ol>\n<\/li>\n<li>Give percentages to categories A, B, and C\n<ul>\n<li>All percentages must equal 100%<\/li>\n<li>A category can be defined 0%<\/li>\n<\/ul>\n<\/li>\n<li>Click \u201cSave Settings\u201d if you plan to use the same settings later<\/li>\n<li>Click \u201cRun ABC Analysis\u201d\n<ul>\n<li>If item locations are not defined, ABC Analysis will not complete successfully.<\/li>\n<li>If is sizable inventory a pop-up will appear informing process will take a while -&gt; Click \u201cYes\u201d to continue.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-3681 size-full\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/0024.png\" alt=\"\" width=\"396\" height=\"158\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/0024.png 396w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/0024-300x120.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/0024-50x20.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/0024-60x24.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/0024-100x40.png 100w\" sizes=\"(max-width: 396px) 100vw, 396px\" \/><\/li>\n<li>Will ignore any discontinued and drop-shipped items<\/li>\n<li>Progress can be seen in the bottom-right-hand corner<\/li>\n<\/ul>\n<\/li>\n<li>After the ABC analysis, products will have a \u201cCycle Count Category\u201d assigned which can be reassigned by running a new ABC Analysis or by editing the product in Manage My Inventory.<\/li>\n<\/ol>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-3115\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1.png\" alt=\"\" width=\"784\" height=\"515\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1.png 784w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1-300x197.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1-768x504.png 768w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1-50x33.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1-60x39.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Adding_Cat-1-100x66.png 100w\" sizes=\"(max-width: 784px) 100vw, 784px\" \/><\/p>\n<h4>Creating Batches<\/h4>\n<p>Once the ABC analysis is completed, you will need to create batches to break your inventory down into manageable lists for the warehouse to count the items.<\/p>\n<ol>\n<li>Open Cycle Counting<\/li>\n<li>Click \u201cCreate Batches\u201d on the left-hand sidebar OR the blue \u201cCreate Batches\u201d button<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-3116\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2.png\" alt=\"\" width=\"2136\" height=\"892\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2.png 2136w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-300x125.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-1024x428.png 1024w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-768x321.png 768w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-50x21.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-1536x641.png 1536w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-2048x855.png 2048w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-60x25.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_Create_Batches-2-100x42.png 100w\" sizes=\"(max-width: 2136px) 100vw, 2136px\" \/><\/li>\n<li>Choose how to \u201cFilter By\u201d:\n<ol>\n<li>Cycle Count Category -&gt; Uses ABC analysis<\/li>\n<li>Item Category -&gt; Uses item categories defined by items<\/li>\n<li>Location -&gt; Uses location in the warehouse<\/li>\n<li>Recounts -&gt; Usable only if cycle counting was done before<\/li>\n<\/ol>\n<\/li>\n<li>Choose \u201cFilter\u201d if \u201cFilter By\u201d requires:\n<ol>\n<li>Cycle Count Category -&gt; A, B, or C<\/li>\n<li>Item Category -&gt; Uses item categories defined by items<\/li>\n<li>Location -&gt; None<\/li>\n<li>Recounts -&gt; None<br \/>\nNOTE: Once options are chosen preview will be shown in the table below, and \u201cTotal Items\u201d under \u201cBatches\u201d will be shown<\/li>\n<\/ol>\n<\/li>\n<li>Define Batches\n<ol>\n<li># Batches -&gt; How many batches to create<\/li>\n<li>Items Per Batch -&gt; How many items are in each batch<\/li>\n<li>Total Items -&gt; Shows how many items left are available for batches\n<ol>\n<li>Items in the table can be uncheck marked to exclude from created batches<\/li>\n<li>Entering new numbers into \u201cBatches\u201d parameters will reload the options and remove any manually unchecked marked items<\/li>\n<\/ol>\n<\/li>\n<li>Click the \u201cPrint Batches\u201d option if batches should be printed\n<ol>\n<li>Batches will have an ID number and barcode assigned to them<\/li>\n<\/ol>\n<\/li>\n<li>Click \u201cCreate Batches\u201d to finalize options<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<h4>View Batches<\/h4>\n<p>Once the Batches have been created, you can view\/ review them, then select Which you would like to print and note to who you assigned that batch. Once a batch has been counted, you will manually enter the QOH reported and decide if the amount is accepted, or rejected(needing a recount).<\/p>\n<ol>\n<li>Open Cycle Counting<\/li>\n<li>\u00a0Click \u201cView Batches\u201d on the left-hand sidebar OR the blue \u201cView Batches\u201d button.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-3117\" src=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1.png\" alt=\"\" width=\"2136\" height=\"893\" srcset=\"https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1.png 2136w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-300x125.png 300w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-1024x428.png 1024w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-768x321.png 768w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-50x21.png 50w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-1536x642.png 1536w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-2048x856.png 2048w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-60x25.png 60w, https:\/\/stoneedge.com\/kb\/wp-content\/uploads\/2023\/03\/Cycle_View_Batches-1-100x42.png 100w\" sizes=\"(max-width: 2136px) 100vw, 2136px\" \/><\/li>\n<li>Choose a batch ID from the \u201cCycle Count Batch ID dropdown.\u201d<\/li>\n<li>Choose a user from the \u201cUser List.\u201d\n<ol>\n<li>In \u201cList Maintenance\u201d, users must be defined as a \u201cCounter.\u201d<\/li>\n<\/ol>\n<\/li>\n<li>Click \u201cAssign Batch\u201d<\/li>\n<li>Repeat for all batches\n<ol>\n<li>Use the \u201cCancel Batch\u201d button if needed.<\/li>\n<\/ol>\n<\/li>\n<li>Have users count inventory in batches and return it to the warehouse manager.<\/li>\n<li>Once the inventory has been counted, you will reload the batch based on the number and input the QOH.<\/li>\n<li>Then you will input the reported QOH, and you can\n<ol>\n<li>Accept the reported number, which, if it is different, will update the QOH in Stone Edge.<\/li>\n<li>Reject the count, which will have the item marked for the recount.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Overview A step-by-step guide on how to use the Cycle count feature to track your inventory better.\u00a0We will start with first-time use with ABC analysis, then move to create batches, viewing, printing, and imputing batch information to update inventory. Navigation Main Menu &gt; Manage My Inventory &gt; Cycle Counting Prerequisites&#8230;<\/p>\n","protected":false},"author":8,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":[],"ht-kb-category":[103,20],"ht-kb-tag":[120,105],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Use Cycle Counting - Stone Edge Order Manager<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/stoneedge.com\/kb\/articles\/how-to-use-cycle-counting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Use Cycle Counting - Stone Edge Order Manager\" \/>\n<meta property=\"og:description\" content=\"Overview A step-by-step guide on how to use the Cycle count feature to track your inventory better.\u00a0We will start with first-time use with ABC analysis, then move to create batches, viewing, printing, and imputing batch information to update inventory. 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