Accounting Data Export

Contents of this Topic: ShowHide

Overview

Use the Accounting Data Export screen to select the data to export to QuickBooks.
You must complete the steps in the Accounting Export Setup topic before data can be exported to QuickBooks.

Description of the Screen

Accounting Data Export screen

"I would like to" List

depending the action selected, the other fields on the screen are enabled or disabled

Preview any new accounting data

select this to view any new data through the date specified, prior to exporting it via the chosen transfer method

Preview selected batch of data

select a batch ID in the Previous Accounting Exports section and then choose this entry to see details for that batch of data in the Accounting Export Preview screen

Export any new accounting data to file

after previewing and verifying the data to be exported, select Begin to execute the transfer of data via the chosen transfer method

Re-export selected batch of data to file

Make a backup of the QuickBooks company file prior to performing exports to allow an easy way to back out changes. Otherwise, manually remove the data before re-exporting data to QuickBooks.

select a batch ID (highlighted in the Previous Accounting Exports section of the form) to export to QuickBooks again. Use this action with caution as data will be duplicated in QuickBooks if it is not first removed from the accounting software prior to being re-exported
if errors occurred during an export, use the Export any new accounting data to file action to resume the export instead of re-exporting

"New batches include the following information" Check Boxes

select one or more of the following: Sales, Deposits, Receiving, Invoicing

Filter Export List Radio Buttons

Display Last 10 exports

select this to limit the information displayed in the Previous Accounting Exports list to the ten most recent exports

Display all exports

select this button to view information about all exports in the Previous Accounting Exports list

Previous Accounting Exports List

ID Column

displays the identifier Monsoon Order Manager assigned to the export batch

Date Column

displays the starting date of the data in the exported batch

Thru Column

displays the ending date of the data in the exported batch (inclusive)

Export Included:

the type of data included in the batch is indicated by a check mark in one of the columns:

Sales

Deposits

Receiving

Invoices

Begin Button

select this to start the export process after an action and the type of data to export have been selected