Select a Printer

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Overview

• The Select a Printer screen allows the user to choose which device is used to print a report; the default printer of the local workstation or one of the printers in the list of available devices on the LAN.

• If the printer supports multiple paper trays, select the appropriate entry in the Select a Paper Source list.

• The use of the printer menu is controlled by the global system parameter UsePrinterMenu, which affects the behavior of the menu on all workstations in the configuration. If this parameter is set to FALSE, the program does not give the user the option of selecting a different printer.

Description of the Screen

Name of Report Field

• name of the report to be printed

Name of Template Field

• name of the report template used to print the report

• use the appropriate system parameters in the Reports parameter group to choose the templates (format) of each type of report, such as InvoiceTemplate, etc.

Default Printer Field

• the path to and name of the default printer of the current workstation

Print on: Check Boxes

Choose one of the following:

Default Printer Check Box

• use the workstation's default printer, as designated through Windows (Control Panel>Printers and Faxes)

Selected Printer Check Box

• if selected, it allows the user to choose a different printer from a list of available devices 

Printer List

• select a printer in the list and then choose a paper tray

Paper Source List

• select the tray containing the appropriate paper stock upon which the report should be printed

Don't display this menu any more

• Selecting this box sets system parameter UsePrinterMenu to FALSE. This is a global parameter that affects all workstations. The program no longer shows the printer selection menu on any workstation in the complex. All reports are sent to the initiating workstation's default printer.

• Another way to control the device on which the report is printed is by changing the internal printer property settings of the MS Access report itself. (Page Setup > Page tab > Use Specific Printer)

Print Button

• select this when ready to print the report

Cancel Button

• exit this screen without printing the report

Using the Select a Printer Screen

1. Leave the Default Printer box checked and select the Print button to send the report to the printer.

2. Or, select the box labeled Selected Printer and choose another printer:

   1. 1. Select a device in the Select a Printer list

      2. Select a tray from the Select a Paper Source list.

      3. Select Print.

Created: 1/24/11

Revised: 1/16/14

Published: 08/19/15