View or Void UPS Shipments

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Overview

• View or Void UPS Shipments is found by going to Main Menu > Settings > Shipping Functions > View or Void UPS Shipments, and opens the UPS Shipments screen synonymous with the Microsoft Access Form object or graphical user interface (GUI).

• The View or Void UPS Shipments function is one way to void a shipping label and its associated tracking number. Other activities that can be performed at this screen are printing a ground manifest, or package pickup receipt, as well as reprinting any shipping documents containing a tracking number.

• System parameter ShippingDocumentRetentionDays controls how far back the program allows documents to be reprinted. The default value of the parameter is 30 days, but it can be set anywhere between 1 and 60 days.

• The default view of this screen is to show shipments processed on the current date, however, it is possible to alter the data that is displayed here by using the fields at the top of the screen (Starting Date, Order Number or Tracking Number).  

• Shipping labels can also be deleted/voided at the Shipping tab of the Process Orders screen of SEOM. Main Menu > Process My Orders > View and Process My Orders > Shipping

Description of the Screen

Create Shipment Button

• this button opens the UPS Online Tools Shipping screen, through which the user can generate and process a UPS shipment without leaving the current screen

• the UPS Online Tools Shipping screen comes directly from UPS, it is not a SEOM screen; refer to UPS's online help to answer questions about using this form

Void Selected Shipments Button

• after marking the check box of each order whose shipping label should be voided, click this button to send that request to UPS

Reprint Selected Shipments Button

• click this button to reprint all of the shipping documents that contain a tracking number for the selected orders

Package Pick-Up Receipt Button

• prints the SEOM report, UPS Pick-Up Receipt, using the Shipping- End of Day Report UPS template

• if the user has not disabled the Printer Menu, the program allows them to choose the printer where the report is sent

• the Filter Options screen is also presented to the user, allowing them to change the criteria for the report  

• it is not required to print this report

Close Button

• click this button to exit this screen

Starting Date Field

• when a date is entered in this field, it acts as a filter and only orders that have been placed on or after that date are displayed

Order Number Field

• enter a specific SEOM order number in this field to limit the display to just that order

Tracking Number Field

• enter a specific tracking number in this field to only see the order associated with that tracking number

Data Sheet Section

This section of the screen displays a list of orders that have been shipped, based on any filtering information that has been entered in the Starting Date, Order Number or Tracking Number fields. If no different or additional criteria has been entered into those fields, this screen will show orders that have been shipped on the current date. It may be necessary to remove data in the fields are not being used as filters to obtain the desired results list.

The data that can be displayed at this screen is also limited by the setting of system parameter, ShippingDocumentRetentionDays.

Within this section there are the following fields:    

Select Column

• click on the check boxes in this column to choose which orders are to be acted upon

Order # Column

• this column indicates the number assigned to the order by SEOM

Pickup Date Column

• the date on which the driver receives the shipment

Tracking # Column

• the tracking number assigned to a given shipment by UPS

Name Column

• the name of the recipient of the shipment

Address Column

• the recipient's address

City Column

• the city in which the shipment will be delivered

State Column

• the state in which the shipment will be delivered

Zip Column

• the ZipCode of the shipment's destination

Cost Column

• the total shipping cost for the order

Company Column

• the name of the recipient's company, if provided

Using the Recent UPS Shipments Screen

Change the View

1. Choose one or more of the following filters:

   1. Enter a different date in the Starting Date field to see orders that were shipped on or after that date.

   2. Enter the order number assigned by SEOM in the Order Number field.

   3. Enter a specific tracking number in the field of the same name to see only the order associated with that tracking number.

2. Press the Enter key and the screen is updated to show the orders that match the specified criteria.

Create a Shipment

1. This button opens the UPS Online Tools Shipping screen, from which the user may process another shipment without leaving the current screen.

2. It can be used if a shipping label was just voided for an order and the user wants to create a new one.

Void a Shipment

1. Click the check box in the Select to "left-click" the mouse on an object, usually a row in a table, in the context of Monsoon OMS documentation column for each order that is to be voided.

2. Click Void Selected Shipments to void the shipping labels and tracking numbers associated with those orders.

Re-printing Shipping Documents

1. Click the check box in the Select column for each order whose paperwork is to be re-printed.

2. Click Reprint Selected Shipments to print another copy of the shipping documents for the order, including any paperwork needed for international shipments.

Print a Pickup Receipt

1. This button prints a SEOM report that lists all of the orders/packages that were shipped during the course of the day.  

Additional Information

Created: 4/5/11

Revised: 7/13/12

Published: 04/14/16