Add New Product

Contents of this Topic: ShowHide

Overview

• The Add New Product screen synonymous with the Microsoft Access Form object or graphical user interface (GUI) is used to create an inventory record for a new product during the course of performing another action, such as placing a Manual Order.

• This screen only contains a subset of the product fields found on the Inventory screen, so it may be necessary to use the Inventory screen to add more information to the item's inventory record.

• To open the Add New Product screen:

Main Menu>What would you like to do?>Create a New Order Button>Items>Add Items button>Add New SKU the abbreviation for Stock Keeping Unit; a unique identifier used to track product inventory button

Description of the Add New Product Screen

Local SKU Field

• enter the product's Stock Keeping Unit (SKU) in this field (required)

Product Name Field

• enter the name of the item in this field (required)

Product Information Tab

Description

• enter a brief description of the product (optional)

Storage Location Field

• enter an arbitrary name that relates to a specific physical location in the warehouse (optional)

Category Drop-down List

• if inventory categories have been created, select to "left-click" the mouse on an object, usually a row in a table, in the context of Monsoon OMS documentation the appropriate category from the list (optional)

Retail Field

• enter the retail selling price of the item (required)

Wholesale Field

• this field represents a user-defined price level the various prices at which the same product may be sold, such as wholesale, retail, club, etc. (optional)
• enter the appropriate price for the item at this price level

Club Field

• this field represents a user-defined price level (optional)
• enter the appropriate price for the item at this price level

Barcode Field

• enter the barcode of the product

Published Weight Field

• enter the weight of the product as published at the Web store (required)
• this normally includes the weight of packaging

Actual Weight Field

• the weight that the program will use when creating shipping labels, if there is a value in this field and system parameter PackingCalculateWeight is set to TRUE

Quantity on Hand Field

• represents the number of units of this product available to fill orders

Reorder Point Field

• the value in this field should represent the threshold, or number of units in-stock, at which the program should trigger an order for more units from the supplier vendor  

Reorder Quantity Field

• the number of units that the program should order from the supplier when the Reorder Point threshold has been reached

Drop-Ship Check Box

• if the product will always or almost always be sent from the supplier directly to the customer, check this box
• review system parameter, DropShipShowAsShipped, to determine how the program displays the allocation status of drop-shipped items

Ignore Quantity On Hand Check Box

• to have the program assume that this product is always in stock, check this box

Taxable Check Box

• check this box to tell the program that sales of this product should be taxed

Selling by Lots Section

• this section applies to Lot SKUs that consist of multiple units of a another single unit SKU the abbreviation for Stock Keeping Unit; a unique identifier used to track product inventory

• for example, motor oil is sold by the bottle or by the case; the SKU for the case consists of 12 units of the bottle's SKU

Single Unit SKU Field

• enter the SKU of the individual item that is part of the Lot   

Browse Button

• click this button to open the Find a Product screen (Search Inventory) and locate the SKU to enter in the Single Unit SKU field

# in this SKU Field

• enter the number of units of the individual item SKU that make up the Lot

Email BCC Field

• enter an address that should receive a copy of any email messages, sent by SEOM, for orders that include this product

Supplier Drop-down List

• select the supplier of the product from this list

Suppliers's SKU Field

• enter the Stock Keeping Unit the supplier uses to identify this product; this can be the same as the Local SKU

• a product can have a different Supplier SKU for each Supplier with which it is associated

Unit Cost Field

• enter the dollar amount that the supplier charges for this product

Quantity on Order Field

• this field displays the number of units of the product that the merchant currently has on order with the selected supplier

Save Button

• when all pertinent information has been recorded, click this button to create the new product record

Cancel Button

• click this button to exit this screen without creating the new product record

Custom Fields Tab

• The Custom Fields tab will only be visible if the user has defined custom inventory fields. Refer to Configuring Custom Fields for more information about setting up custom inventory fields.

Web & Export Fields Tab

Thumbnail Field

• contains the path to the thumbnail image of the product

• used by Shop.com and Yahoo! shopping cart an e-commerce software system that allows a retailer to sell products on the Web. In the context of Monsoon OMS, it refers to the settings that describe a merchant's web store to the program, allowing it communicate with the online shopping cart and import orders and other information systems

Image Field

• specifies the path to the image file of the product

• inventory field originally provided to import Yahoo!'s Image field into SEOM; also used by Shop.com

• refer to Knowledge Base topic, Displaying Images for more information about using this field

Header Field

• inventory field originally provided to hold Yahoo!'s Caption field

• also used by Shop.com product export

Footer Field

• the value in this field is included in the product export to Shop.com

Ignore QOH on Web Check Box

• if this field is checked no QOH values for this item will be sent to any Web sites

• affects both Manual and Real-Time Inventory synchronization processes

Don't do fulfillment Check Box

• check this box if there are selected items that are not shipped by the default fulfillment the process of picking, packing, printing and affixing shipping labels, and shipping orders to customers. center, but will be shipped by the merchant instead

• this field only applies when a default fulfillment center is specified in system parameter DefaultFulfillmentCenter (meaning the program will assume all products are shipped by this entity)

Fulfillment Ctr Drop-down List

• if this product will be fulfilled by a separate fulfillment company or warehouse, select the appropriate Fulfillment Center a warehouse hired by a retailer to fulfill orders on their behalf. The retailer purchases inventory from their supplier and has it shipped to and stored in the Fulfillment Center's warehouse. from the list

Credit Acct Drop-down List

• this field is for use with QuickBooks and is only necessary if sales data from some products will be exported to different QuickBooks accounts

Additional Information

Created: 3/12/12

Revised: 3/20/12

Published: 04/14/16