Standard Messages

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Overview

• The Standard Messages screen synonymous with the Microsoft Access Form object or graphical user interface (GUI) is where the user defines product-related messages to be displayed at the Point-of-Sale or Manual Orders screen when an item is added to an order.

• Once messages have been defined here, they are assigned to individual products at the Miscellaneous tab of the Inventory screen.

• An unlimited number of product messages can be defined, but only three Standard Messages can be assigned to a single inventory item.

• The program does allow the user to define one Unique Message for each inventory item via the Miscellaneous. tab of the Inventory screen, in addition to the three standard messages.

• The Standard Messages screen is accessed via:

Main Menu>Settings>Inventory Functions>Standard Messages

Description of the Standard Messages Screen

Create a New Message Button

• click this button to add a new product message

Select a Message Drop-down List

• choose an existing message from the list
• the message is re-loaded at this screen where it can be changed or deleted

Message Name Field

• enter an arbitrary name for the message

Message Text Field

• the text of the product message is entered here or recalled and displayed in this field

Delete Button

• click this button to remove the selected message from the program

• the program does not prompt for confirmation prior to deleting a Standard Message, so be sure that you have the correct message selected before clicking this button.

Save Button

• click this button to store the new message or changes that were made to an existing message

Adding a Standard Message

1. Go to Main Menu>Settings>Inventory Functions>Standard Messages

2. Click the [Create a New Message] button.

3. Enter a name for the new message in the pop-up box.

4. Click the [OK] button.

5. Enter the text of the message in the Message Text field.

6. Click the [Save] button.

7. Click the [OK] button to confirm the creation of the message.

Deleting a Standard Message

The program does not prompt for confirmation prior to deleting a Standard Message, so be sure that you have the correct message selected before clicking the [Delete] button.

1. Go to Main Menu>Settings>Inventory Functions>Standard Messages

2. Choose an existing Standard Message from the Select to "left-click" the mouse on an object, usually a row in a table, in the context of Monsoon OMS documentation a Message drop-down list.

3. Click the [Delete] button.

Editing a Standard Message

1. Go to Main Menu>Settings>Inventory Functions>Standard Messages

2. Choose an existing Standard Message from the Select a Message drop-down list.

3. Change the name of the message or change the text of the message.  

4. Click the [Save] button.

5. If the text of the message is changed, the program will request that the user acknowledge the completion of the change. Click [OK].

6. If the name of the message is changed, the program will prompt for confirmation before making the change.

7. Click [OK] to proceed with the change and click [OK] again to acknowledge the completion of the change; or click [Cancel] to abandon the change.

Assigning a Standard Message to a Product (Inventory Item)

1. Go to the Main Menu>Manage My Inventory>View & Manage My Inventory>Miscellaneous tab

2. Navigate to the desired inventory record.

3. Click the [Edit]  button in the upper right-hand corner of the screen.

4. Select one of the pre-defined product messages from the Standard Message 1 - 3 drop-down lists as necessary.

5. Click the [Save] button in the upper right-hand corner of the screen.

6. Go to the POS abbreviation for Point-of-Sale. The cash register interface for use with walk-in business at "brick and mortar" stores. Used with barcode scanners and cash drawers. Sales made on the POS screen draw from the same inventory as orders imported from online stores. or Manual Orders screens. When the item is added to an order, the Standard Message appears in a pop-up.     

7. Click [OK] to add the item to the current order.

8. Or click [Cancel] close the pop-up. If the order is placed at the Manual Orders screen, the user will have to manually remove the line item individual products listed on an order from the order. If the order is being placed at the POS interface, the line item has not yet been added to the order when this message is displayed, so it is not necessary to remove it from the order.

Additional Information

Created:

Revised: 6/11/12

Published: 04/14/16