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View or Void UPS Shipments

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Overview

The View or Void UPS Shipments function, found on the Shipping & Fulfillment the process of picking, packing, printing and affixing shipping labels, and shipping orders to customers. tab of the Maintenance Menu, opens the Recent UPS Shipments screen synonymous with the Microsoft Access Form Object or user interface. where the user can create or void a shipping label, print a package pickup receipt, or reprint any shipping documents that contain a tracking number.

How far back the program will allow the user to reprint documents is based on the value specified in system parameter ShippingDocumentRetentionDays. The default setting of this parameter is 30 days, but it can be set anywhere between 1 to 60 days.

The default view of this screen is to show shipments processed on the current date, however, it is possible to alter the data that is displayed here by using the fields at the top of the screen (Starting Date, Order Number or Tracking Number).  

Description of the Recent UPS Shipments Screen

Figure 1: Recent UPS Shipments screen - view filtered for specific order number

Fields and Controls on the Recent UPS Shipments Screen

Create Shipment Button

• this button opens the UPS Online Tools Shipping screen, through which the user can generate and process a UPS shipment without leaving the current screen.

• the UPS Online Tools Shipping screen comes directly from UPS, it is not an Order Manager screen; refer to UPS's online help to answer questions about using this form

Void Selected Shipments Button

• after marking the check box of each order whose shipping label should be voided, click this button to send that request to UPS

Reprint Selected Shipments Button

• click this button to reprint all of the shipping documents that contain a tracking number for the selected orders

Package Pick-Up Receipt Button

• prints the Order Manager report, UPS Pick-Up Receipt, using the Shipping- End of Day Report UPS template

• if the user has not disabled the Printer Menu, the program will allow them to choose the printer where the report will be sent

• the Filter Options screen will also be presented to the user, allowing them to change the criteria for the report  

• it is not required to print this report

Close Button

• click this button to exit the Recent UPS Shipments screen

Starting Date Field

• when a date is entered in this field, it will act as a filter and only orders that have been placed on or after that date will be displayed

Order Number Field

• enter a specific Order Manager order number in this field to limit the display to just that order

Tracking Number Field

• enter a specific tracking number in this field to only see the order that is associated with the tracking number

Data Sheet Section

This section of the screen displays a list of orders that have been shipped, based on any filtering information that has been entered in the Starting Date, Order Number or Tracking Number fields. If no different or additional criteria has been entered into those fields, this screen will show orders that have been shipped on the current date. It may be necessary to remove data in the fields are not being used as filters to obtain the desired results list.

The data that can be displayed at this screen is also limited by the setting of system parameter, ShippingDocumentRetentionDays.

Within this section there are the following fields:    

Select Column

• click on the check boxes in this column to choose which orders are to be acted upon

Order # Column

• this column indicates the number assigned to the order by the Order Manager

Pickup Date Column

• the date on which the driver receives the shipment

Tracking # Column

• the tracking number assigned to a given shipment by UPS

Name Column

• the name of the recipient of the shipment

Address Column

• the recipient's address

City Column

• the city in which the shipment will be delivered

State Column

• the state in which the shipment will be delivered

Zip Column

• the ZipCode of the shipment's destination

Cost Column

• the total shipping cost for the order

Company Column

• the name of the recipient's company, if provided

Using the Recent UPS Shipments Screen

Change the View

1. Choose one or more of the following filters:

   1. Enter a different date in the Starting Date field to see orders that were shipped on or after that date.

   2. Enter the order number assigned by the Order Manager in the Order Number field.

   3. Enter a specific tracking number in the field of the same name to see only the order associated with that tracking number.

2. Press the [Enter] key and the screen will be updated to show the orders that match the criteria that was specified.

Create a Shipment

1. When clicked, this button will open the Recent UPS Shipments screen, from which the user may process another shipment without leaving the current screen.

2. Can be used if a shipping label was just voided for an order and the user wants to create a new one.

Void a Shipment

1. Click the check box in the Select to mouse "left-click" on an object, usually a row in a table, in the context of Order Manager documentation column for each order that is to be voided.

2. Click the [Void Selected Shipments] button to void the shipping labels and tracking numbers associated with those orders.

Re-printing Shipping Documents

1. Click the check box in the Select column for each order whose paperwork is to be re-printed.

2. Click the [Reprint Selected Shipments] button to print another copy of the shipping documents for the order, including any paperwork needed for international shipments.

Print a Pickup Receipt

1. This button will print an Order Manager report that lists all of the orders/packages that were shipped during the course of the day.  

Created:  4/5/11

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