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Faxing Purchase Orders via Microsoft Fax

Overview

Introduced in version 4.308

Prior to Order Manager Version 4.308, purchase orders could only be faxed using WinFax Pro. Version 4.308 allows you to fax purchase orders using Microsoft Fax, which is included with Windows XP and subsequent versions of the Windows operating system. When you create and send purchase orders at the Purchase Orders screen synonymous with the Microsoft Access Form Object or user interface., or create new drop ship an order placed with a supplier for an item or items that are not normally stocked by the merchant; the supplier then ships the merchandise directly to the merchant's customer. The merchant does not take ownership of any of the supplier's inventory. purchase orders, the program automatically faxes the purchase orders for you. Microsoft Fax displays the fax’s progress while it is being sent.

Fax Purchase Orders with Microsoft Fax

1. Make sure you have a fax modem in your computer and that Windows is configured to use it. To test it, go to the Windows Control Panel. Open the Printers and Faxes window. If your fax modem is not in the list of printers, follow the prompts to install and configure it. If it is in the list, double-click it to open the Windows Fax Console. Go to File>Send a Fax and try to send a test fax. If it works, you are ready to send faxes with the Order Manager. If it fails, you must figure out what is wrong and fix it before you can send faxes with the Order Manager.

2. In the Order Manager, go to Set System Parameters settings in the Order Manager that enable users to configure the program integrate with their business operations. The Order Manager includes hundreds of System Parameters to do just that. To change a system parameter, go to the Maintenance Menu> Set System Parameters.. Select to mouse "left-click" on an object, usually a row in a table, in the context of Order Manager documentation the Communications parameter group. Configure the following parameters to suit your needs:

• Fax System: Set to Windows to use Microsoft Fax, or to Winfax to use Winfax Pro.

• Fax Use 1 Prefix: Add a “1” to the beginning of fax numbers that don’t already have one?

• Fax Use Cover Page: Use a cover page that is configured in the Fax Console?

• Fax Cover Page Path: The full path and file name of the cover page.

• Fax Retries: Number of attempts to make if a fax does not go through.

• Fax Retry Delay: Number of seconds to wait between retries.

3. Edit the purchase order options for your suppliers as needed.

Created: 1/17/12

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