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DAZzle Batch Review Screen

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Overview

Endicia DAZzle is one of the integrated shipping software solutions that the Order Manager offers. To print a batch of shipping labels for USPS shipments via Endicia DAZzle rather than printing them in an order by order fashion, the user must configure the Order Manager's DAZzle Batch feature. If this feature is enabled, orders with USPS shipping methods will be added to the DAZzle Batch Queue as they are approved and will await transmission to DAZzle until the user is ready to process them. Shipping labels can be added to the DAzzle Batch at the Orders screen synonymous with the Microsoft Access Form Object or user interface. or via the Multi-Order Processor screen (Multi-Order View).

The user must then go to the DAZzle Batch Review screen to send the shipping labels to DAZzle for printing. Prior to sending the request to Dazzle, the user has the ability to make changes to some of the shipment details via the DAZzle Batch Review screen, which is accessed via the Process DAZzle Batch link in the Shipping & Fulfillment tab of the Maintenance Menu.  

Description of the DAZzle Batch Review Screen

Figure 1: DAZzle Batch Review screen

Fields and Controls on the DAZzle Batch Screen

Send Batch to DAZzle Button

• click this button when any changes have been made at this screen and the user is ready to send the shipping information to DAZzle to print shipping labels

Include International Shipments Check Box

• click this check box to have orders that specify an international shipping address included in the batch that is sent to DAZzle for label printing

Print Selected Order Button

• this button will send order information to DAZzle for the currently selected order ONLY

Cancel Button

• clicking this button will cause the program to exit the DAZzle Batch Review screen without sending any shipping data to DAZzle; respond [OK] to proceed

Delete Button

• this button will cause the currently selected order to be skipped when the data from this batch is sent to the Order Manager; it does not delete the order from the display or from the Order Manager

Select All Button

• this button will mark all of the orders in the data sheet section of the screen as selected when sending shipping data to DAZzle

Clear All Button

• this button deselects all orders in the data sheet section of the screen from being included when shipping data is sent to DAZzle

Subtract boxes from inventory Check Box

• check this box if boxes are defined as inventory items within the Order Manager and their QOH should be decremented accordingly

Abbreviations Legend

• provides an explanation of many of the USPS-related column headings (fields) that appear in the DAZzle Batch Review screen

Fields in the Data Sheet Section of the Screen

Order # Column

• indicates the number assigned to the order by Order Manager

Cancel Column

• indicates that orders which have this column checked will be skipped when sending shipping information to DAZzle

Shipping Method Column

• indicates the name of the shipping method, as it is defined in Order Manger, that is associated with the order

Package Type

• reflects the type of package in which the shipment will be sent, such as envelope, flat rate box, etc.

• a default package type can be set via system parameter, USPSDefaultPackageType

lbs

•  the package weight if pounds is the unit of choice

ozs

• the package weight if ounces is the unit of choice

Express Premium

• indicates that this service is being used

Insurance

• reflects the amount for which the package is insured by Endicia; this does not reflect insurance purchased via U-PIC

Value

• represents the Declared Value of the package, if one is provided

• required field for international shipments

COD

• if checked, this field indicates that cash is to be paid upon delivery of the package

COD Amt

• represents the precise amount that should be collected upon delivery of the package

Bal. Due

• displays the amount of the order total that has not yet been paid

Name

• the name of the recipient of the package

Company

• if applicable, this field will contain the company to which the package is being delivered

Address 1

• the street address where the package is to be delivered

Address 2

• any additional address information that is needed to deliver the package to the proper destination

City

• the city in which the package is to be delivered

State

• the state in which the package is to be delivered

Zip

• the zip in which the package is to be delivered

Country

• the country in which the package is to be delivered

Box

• the SKU the abbreviation for Stock Keeping Unit; a unique identifier used to track product inventory of the packaging materials in Order Manager

Length

• one of the dimensions of the packaging materials

Width

• one of the dimensions of the packaging materials

Depth

• one of the dimensions of the packaging materials

Certified By

• the name of the signer

Using the DAZzle Batch Screen (Process DAZzle Batch)

1. The user must complete the [Configure Endicia DAZzle for USPS] wizard, found on the first page of the Shipping section of the Store Setup Wizard.

2. Check the box labeled Automatically add approved orders with USPS shipping to the DAZzle Batch Queue, which sets system parameter UseDazzleBatch to TRUE. For directions on changing the settings of system parameters settings in the Order Manager that enable users to configure the program integrate with their business operations. The Order Manager includes hundreds of System Parameters to do just that. To change a system parameter, go to the Maintenance Menu> Set System Parameters. outside of the Store Setup Wizard, refer to the Knowledge Base page, Set System Parameters.

3. Then make sure that all of the USPS shipping methods have "DAZzle" entered in the Export File field of their definition within the Order Manager. This can also be done via the Store Setup Wizard (Page 3).

If the Store Setup Wizard was closed, it can be re-opened by the Shipping Setup link on the Shipping & Fulfillment tab of the Maintenance Menu, the Store Setup Wizard of the Setup Functions tab of the Maintenance Menu or by the Quick Clicks found on the Main Menu, unless they have been altered by the user.

4. Next, approve an order Indicate that an order is ready to ship, i.e. payment has been collected, any necessary drop ship orders have been placed, etc. If an order is approved, both the Approve and Complete checkboxes are checked on the View Orders screen. that is associated with one of the USPS shipping methods.

5. Go to the Main Menu > Maintenance Menu icon > Shipping & Fulfillment the process of picking, packing, printing and affixing shipping labels, and shipping orders to customers. tab > and select to mouse "left-click" on an object, usually a row in a table, in the context of Order Manager documentation Process Dazzle Batch.

6. The Dazzle Batch Review screen will open and the newly approved order will be listed, as shown in Figure 2, below.

Figure 2: DAZzle Batch Review screen showing an order in the batch window.

7. Make any necessary changes to weight, declared value, etc. Use the horizontal bar at the bottom of the screen to scroll to the right and see additional fields. Refer to Figure 1 to see the scroll bar.

8. Use the [Select All] button to mark all of the shipping labels in the batch to be Cancelled or the [Clear All] button to de-select all of the shipping labels in the batch from being Cancelled. Refer to Figure 1 to see the button on the screen.

9. Check the box labeled Include international shipments to have those labels printed with the rest of the batch. If that box is not checked the user will have to select each international order individually and then use the [Print Selected Order] button to print the shipping label.

10. Use the [Delete] button to remove an order from the DAZzle batch.

11. Check the box labeled Subtract boxes from inventory box if you are tracking the QOH of boxes (as inventory items) in the Order Manager. Refer to Figure 1 to see the check box in the lower right-hand corner.

12. Click the [Send Batch to Dazzle] button to begin the transfer of data from the Order Manager to DAZzle (Endicia). The program waits for DAZzle to process the each request and a message box with DAZzle’s response will be displayed for each order in the batch.

13. If the Order Manager is configured to send data to the Stone Edge Order Status System, to email customers and/or to set Actual Ship Dates when tracking numbers are imported, the program also performs these actions at this time.

14. At the end of the process, the Order Manager will provide the user an opportunity to view and/or print the data that was contained in the batch. To print the data, click File>Print while the data is displayed on your screen.

Created: 4/4/11

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